Memoranda of Agreements

Procedures for Creating University-Wide Reciprocal Exchanges
Approved by IPECC April 8, 2004

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Those interested in developing a Reciprocal Educational Exchange Program (REEP), a program of student exchange where students pay tuition and fees at their home institution rather than the host institution, must follow these procedures:

1. Determine whether the intended foreign institution is a better candidate for a university-wide exchange or a more limited exchange. The following issues must be considered before choosing to pursue a university-wide exchange with a foreign institution:

• What strategic importance does the institution/country to multiple colleges within Texas A&M, the university as a whole, or the State of Texas?
• Do the outstanding academic programs of the institution warrant full-scale collaboration? For example, are the overall programs and courses at both universities similar to a large degree or are there only some programs which are very similar and others which do not have a viable counterpart?
• What existing exchange options do students have in this country? What is the student demand/need for exchange programs in this country? Will an additional exchange jeopardize exchanges already in place by drawing from a limited pool of potential exchange participants?
• If the academic programs are not conducted in English, is appropriate language instruction available to students? If not, will the potential participant pool be too limited for the program to succeed?
• Realistically, which students would be most likely to be interested in this program and which would benefit most from participating? Would they be primarily from one college or discipline?
• Are there sufficient human and financial resources available in the Study Abroad office to administer and support this program?

2. Meet with appropriate International Programs offices. For example, Study Abroad Programs can facilitate discussion about many of the above issues. Coordination with other units in International Programs may be appropriate to assess and/or resolve specific regional issues. Whether or not the Study Abroad Programs can feasibly administer an additional program with the resources and staff available must also be determined before such a program is initiated.

3. Develop a proposal for a university-wide exchange and present this to the Study Abroad Program Policy Committee for approval and recommendation to the Assistant Provost for International Programs. The issue of appropriate resources in the Study Abroad Programs Office should be included in this proposal.

4. The Assistant Vice President for International Programs will then review the recommendation for a new university-wide reciprocal exchange and the accompanying resource issues. If additional resources are required, any new university-wide programs could be delayed until the appropriate resources can be allocated either through the International Programs Office or by other means.

5. Once approved, the Study Abroad Programs Office will route the appropriate agreements to the new partner institution and coordinate remaining elements of the new exchange.

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